Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO:

The Office Manager is a exempt position responsible for providing support to Program Director and Assistant Program Director with administrative matters as well as oversee kitchen, housekeeping, and maintenance staff for the UC Program.

Supervisor Responsibilities:

• Oversee kitchen, housekeeping, and maintenance staff

Duties and Responsibilities:

• Ensuring the Program Director is aware of any concerns regarding the UC Shelter
• Completing all purchasing for both the children and program operations in conjunction with the Purchasing Department
• Review incident/accident reports, memos, letters, and program forms
• Assist Program Director with petty cash funds and related records
• Monitor children’s incentive closet
• Answer phones and make copies when necessary
• Take minutes of meetings as required
• Ensure that accurate records are being kept and processed within established timeframes (i.e. daily permanent register, discharges, room charges, admissions, and monthly program narrative reports)
• Responsible for all mail being properly sent to and received from family members and children in our care
• Develop correspondence, weekly reports, memos, and the implementation of the Director's internal directive
• Perform all other duties as assigned

WHAT WE OFFER:

• $48,690.72 annual salary
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU WILL NEED:

• High School graduate or equivalent
• Must have three (3) years of office experience and two (2) years of experience working with children
• Type 50 wpm and working knowledge of shorthand
• Strong communication and writing skills
• Knowledge of office equipment and procedures
• Proficient in Microsoft Office Suite and use of a smart smartphone for work tasks
• Participate in at least 10 hours of continuing education/training per year
• Must obtain CPR and First Aid Certification within the first 12 months of employment
• Ability to lift/carry case files, activity supplies, donations, etc., up to 25 pounds
• Must be able to work in stressful situations
• Proof of Immunization for: Varicella (2 doses), MMR (2 doses), Influenza (1 dose yearly), and Tdap (1 dose)
• Bilingual Spanish/Haitian Creole/ English, which are the client's spoken languages, are preferred
• Use of a personal vehicle to transport clients as needed.
• Must have a valid driver's license with current auto insurance coverage

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is an equal opportunity employer. Gulf Coast JFCS is committed to maintaining a work environment that is free of harassment, discrimination, or inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

EOE/Drug-Free Workplace/ E-Verify